​​​​​Best practices suggest that the Record Date be set 35 days before the meeting provided you are not utilizing the Notice & Access procedure.

If utilizing the Notice & Access procedure you must set your Record Date no less than 40 days before the meeting.
​While setting the meeting Record Date is different across various provincial and federal acts of incorporation, National Instrument 54-101 does specify a Record Date “shall be no fewer than 30 and no more than 60 days before the meeting date for non Notice & Acce​ss mailings and no fewer than 40 and no more than 60 days before the meeting date for Notice & Access mailings" (refer to NI 54-101, section 2.1 (b) and Section 2.7.8).​​
Best practices suggest setting your Record Date at least 5 days earlier than the minimum requirement..  
To identify your specific provincial or federal acts of incorporation requirements, please review the Establishing Meeting and Record Date Guidelines.
PLEASE NOTE: For companies that have a large securityholder base, please discuss the timing of your Recor​​​d Date with your Relationship Manager.​