PERSONAL INFORMATION MANAGEMENT STATEMENT
This Personal Information Management Statement applies if you are a securityholder wanting to use the Investor Centre service (including the Investor Trade service) provided by Computershare Investor Services Limited (company number 396101) (Computershare, we, us or our). We want to make your online experience satisfying and safe. Our aim is to safeguard the privacy and security of your personal information while providing services to issuers of securities and providing a personalised service that meed your individual preferences and needs. This Personal Information Management Statement applies to personal information Computershare collects, maintains, uses and discloses in providing a range of securities registry services to issuers of securities, including registering securities transfers, facilitating communications from securities issuers to its securityholders, facilitating the payment of distributions, handling securityholder inquiries on behalf of securities issuers and recording name and address changes. . This Personal Information Management Statement also applies to the Investor Trade service provided by Computershare. This enables eligible securityholders to instruct Computershare to arrange for the sale of their securities where those securities are in an entity listed on the NZX.
Collection, maintenance, use and disclosure of personal information is governed by the Privacy Act 1993 (Privacy Act).
Protecting personal information provided to us is important. This Personal Information Management Statement is to help you understand how Computershare collects, maintains, uses and discloses your personal information.
Personal information collection
In our capacity as securities registrar, we collect personal information about securityholders including their name and address details, telephone
and mobile numbers, securityholding balances, IRD numbers, bank account details and e-mail addresses. This information is generally provided to us either directly by securityholders or by security issuers or securities exchanges.
With some services you may have to enter information we already hold such as your surname, CSN or Authorisation
Code (FIN) so we can identify you in order to perform the relevant service.
you instruct us to sell all of your securities that are eligible to be sold
using the Investor Service we also collect your personal information that you
provide online such as name and address details, telephone and mobile numbers,
bank account details and e-mail addresses
Personal information use
Personal information is collection, held and used for the following purposes:
> The primary purpose for collecting personal information is for the maintenance of security regsiter, which our security issuer clients are obliged to maintain under the Companies Act 1993, the Financial Markets Conduct Act 2013, equivalent overseas statutes or stock exchange listing rules. Personal information collected is also used to facilitate distribution payments and corporate communications, including our security issuer clients' financial results, annual reports and other information that our security issuer clients may wish to communicate to their securityholders.
> Facilitating compliance by our security issuer clients with legal and regulatory requirements, including disclosure of name, address and holding balance details to companies such as bidders in a take-over context or as otherwise required to meet legal or regulatory requirements of our security issuer clients.
> To comply with our regulatory and legal obligations
> To enable us to provide the Investor Trade service to you, including contacting you (including by way of email) in response to your inquiries and to provide you with information about the Investor Trade service.
Third parties to whom Computershare may disclose your personal information include:
> related companies of Computershare;
> our clients for whom we maintain securities registers;
> sharebrokers seeking information concerning their clients' securityholdings;
executing broker we use to execute your instructions in order to sell your
securities if you use the Investor Trade service;
> regulatory authorities including the IRD or as otherwise required to fufil legal and regulatory requirements;
> other market participants;
> our related entities for the provision of IT support or print or mail services;
> non-related print and mail services providers; and
> any other persons we consider reasonably necessary for us to provide securities registry services to security issuers and Investor Centre services (including the Investor Trade service) to you.
Access and correction
You may request a copy of the information that we hold about you by writing to us at the address below.
Please contact the relevant Computershare office at the address set out on the documentation sent to you in relation to your securityholdings.
To ensure the integrity and safety of the securityholder's personal information, we will only disclose information to a securityholder if our internal procedures for the disclosure of that information are satisfied. Depending on the nature of your request, we may ask you to complete a personal information request form. In certain cases we may charge you a fee for this service but we will inform you at the time.
We also try to ensure that all information, which we hold for you, is accurate. If you find any inaccuracies you have the right to request that we correct them. Communication with you may be impeded if the information we hold is inadequate or inaccurate.
You can write to us at:
Computershare Investor Services Limited
Private Bag 92119
Storage and security of personal information
Personal information is mainly held in secure electronic databases. We use a range of security processes to protect the confidentiality and security of personal information that we hold.
Changes to this statement
Any changes to this statement that may be made from time to time will be available on the New Zealand Privacy Policies section of our website www.computershare.com. To obtain a copy of our latest privacy statement, please contact our Privacy Officer at the address above.
If you would like any further information or wish to make a complaint please contact our Privacy Officer at the address above.